📋 Manage Your Projects

HBS faculty members and doctoral students can be project owners. The Project Owner follows the Account and Project Provisioning Process:

• The first step is to request access to the RCP as a project owner.
• After accessing the RCP, you can request space for your project.

Please be aware that during the project request process, you will need to specify the data security level and provide compliance documentation of the project will have level 3 or 4 data.

The Project Owner is responsible for the following:

• Managing access to their projects to the platform and
• Specifying what launchers in what configurations are available to their research team for their particular project
• Configuring services for use with the project
• Monitoring cloud usage and costs

Below is a short video describing how to get started with a new project.

Get Started with a New Project

Once you have requested your project and it has been created, the Project Owner will need to choose what applications are available to the team.

Manage Your Team

The Project Owner can invite additional HBS research team members such as RAs or doctoral students by asking them to request an account using the same URL as above. External team members must request access with this URL. Please send the appropriate links to your project team members so that they can onboard.

Important

Note: Users must log into their RCP account at least once before they can be added to a project.

Once your team member has an account, contact RCS to request that they be added to your project.

Project "Delegates"

Project Owners may assign a team member as a delegate, granting that person administrative control over the project. Delegates can configure and modify launchers and services just like Project Owners, making delegation a good option when someone other than the Project Owner is responsible for the day-to-day management of the project space. Project Owners can request that a team member be designated as a delegate by emailing RCS.

Configure Launchers

To configure launchers, navigate to the Project Management tab. The launcher section is in the lower left corner. Click on the "Assign Launcher" button.

Once the "Create & assign launcher instance" menu is revealed, choose your launcher and the configuration(s) you would like to enable. Click "Create & Assign."

Modify Launchers

Once you have set up a launcher, you may want to modify the configurations. For example, you may have initially configured your launcher only with CPUs, but your work now requires a GPU. To modify an existing launcher, navigate to the Project Management tab under the "launchers" section. Find the launchers you'd like to adjust and add additional configurations by clicking on the three dots next to the launcher name:

Configure Services

To configure services, navigate to the Project Management tab. The services section is in the lower right corner.

To add a service, select the "Add Service" button, select the service and click the "Next" button.

Each service will have its own configuration parameters

For the Aurora Database Service, for example, it will require a name and a minimum and maximum capacity.

Once a service is running, if there is information needed by the research team for the service, it will be available by selecting the "Service Credentials" within the workbench tab. For the Aurora Database, for example, it will show a username, password and connect string, or endpoint, for the database.

Removing Services

To remove a service from your project space, click on the three dots to the right of the service and select "Stop Service":

View Costs

Project owners can monitor costs by navigating to the cost dashboard in the Project Management tab.

The circle represents an annual or project budget. The lighter blue color represents the total accured costs and the darker blue color represents the remaining unused budget. Dollar values are displayed for each month within a specified quarter. To change to another quarter, select the quarter from the first drop down. To select a prior fiscal year, select the fiscal year from the second drop down. If costs exceed what would the allocated budget for that quarter, costs will be shown in red.

To see how each launcher and session have contributed to the overall incurred costs, select the view all button.

Costs can be filtered by

1. One or more specific researchers by selecting the researcher names from the dropdown filter

2. One or more specific launchers by selecting the launcher names from the dropdown filter

3. A specific date range by selecting dates within the calendar view (by clicking the calendar icon). Predefined ranges are also available to be selected in gray.

Non-session costs are listed as separate item and include things like storage and general services for each account (e.g networking, virual private clouds, etc).

You can find more information about costs and the future of a developing chargeback model at Costs and Billing.